Insurance is the single biggest factor in the aftermath of an adverse incident, thus it ought to be one of the first to be considered ahead of time. Insurance is the single biggest factor in the aftermath of an adverse incident. (Photo: Shutterstock)

In the U.S., the world’s largest market for live events, revenue from events of all types are expected to show an annual growth rate of 8.8%, resulting in a market volume of $16.7 billion in 2022, according to a report from Take1 Insurance.

When it comes to live events like concerts or sporting events, many consumers till prefer to actually ‘be there’ in the moment. Even as technology advances — particularly with virtual reality (VR) — attendees tend to prefer live experiences for the sense of community and a level of authenticity that VR is unlikely to offer.

Recent incidents in 2017, however, have displayed the nefarious side to such events. From the Fyre Festival — which cost investors $26 million in losses — to the Route 91 Harvest Festival — projected to cost insurers more than $1 billion — live events are one disaster away from economic ruin.

“I think this could be a seminal moment in the insurance world,” says Scott T. Carroll, program director for Take1 Insurance’s entertainment division.

Related: Las Vegas massacre could cost insurers more than $1 billion

Live events have plenty of exposures

There are three main exposures in the world of live events, according to Matt Helm, contingency practice leader at CFC Underwriting: cancellation, liability and property.

Cancellation is effectively an instance of business interruption and is treated fairly similarly. They can occur due to adverse weather, performers not arriving and the threat or act of terrorism.

“If there is a threat of terrorism, the first call of action might be to add more security or run an area sweep — with cancellation as a last resort,” says Helm. “The terrorism (act or threat) also might not necessarily be at the event venue, but in the surrounding area and therefore impact whether an event can continue.”

Additionally, Helm says there is “a growing conversation around cyber exposure for live events,” but notes “the industry has yet to really see claims to this effect.”

Some examples of possible targets via cyber attack during live events could be:

  • Electronic wrist bands (with cash and personal details attached);
  • Computer systems going down (meaning tickets can’t be checked, or lighting and display systems not functioning properly); and
  • Transmission is disrupted (meaning performances or sporting events aren’t able to broadcast)

Related: The real hurricane for insurers could be in cyber insurance

3 ways to mitigate risks

Live-event producers and the vendors and service providers that support them can follow a set of principles to mitigate and minimize the changing array of risks faced by that industry sector.

  1. Assess: Stay alert to the most dangerous challenges facing live-event products today. Compare what’s been taking place with your own situations. For instance, the report notes, a catastrophic fire in 2003 at a nightclub in West Warwick, R.I., uncovered a number of problem areas that other event producers could and did address, including the location, condition and markings of exits.
  2. Implement: A number of resources for live-event safety have emerged in the wake of various disasters. The Event Safety Alliance (ESA) has created guidelines event producers can follow to minimize risk. Its Event Safety Guide is the most widely used operational practices currently available in the live-event industry.
  3. Insure: Insurance is the single biggest factor in the aftermath of an adverse incident, thus it ought to be one of the first to be considered ahead of time. But coverage can become tricky, particularly with mass shootings. Companies and individuals who experienced business losses stemming from those events could look to the federal government’s Terrorism Risk Insurance Program Reauthorization Act (assuming they had opted for it in the first place) only if the incident was declared a terrorist act. And even if their losses met that condition, those losses would have to have exceeded a minimum of $5 million in aggregate loss.

Related: Live event insurers must adapt to evolving threats

Unseen costs

Most of the attention post-disaster has focused on monetary awards resulting from lawsuits and settlements. While unsurprising, they often don’t tell the whole story.

Event production vendors looking to protect themselves must focus on tools of the trade — sound systems, cameras and entire production trucks, among others — because they can be rendered unavailable for periods of time. Until they are either released by authorities or become available to be evaluated and declared total losses, service providers and vendors — as well as the venue themselves —experience a degradation of their ability to generate revenue and absorb the costs of these business interruptions.

The world of live events has changed — much for the better, but dangers still lurk. Risk management around live-event production also must change to ensure that attendees, vendors and venues themselves are safe and secure.

Related: 5 ways to make festival-style concerts safe and enjoyable